Internet Faxing 101
In this demanding world that we reside in today, any successful business person will be able to tell you as to how important communication is for a business to function properly.
While email seems to dominate on a daily basis, sending and receiving faxes is still an option most need to have access to. Instead of investing in dedicated fax lines and machines, the smart thing to do is get a service that allows you to fax via the internet to/from your email.
There are many companies offering these internet faxing services and in case you’re not familiar with them, this is how the entire system operates:
- Such a method of faxing uses the same idea as a conventional faxing but instead of using bulky and troublesome fax machines; it uses the internet telephone lines as an interface which means you don’t need a physical telephone line anymore. Internet fax services usually assign a personal fax number to each person who signs up with a company. When a person signs up for an internet faxing service, they are assigned a fax number which they use to send or receive faxes. It is an incredibly inexpensive and convenient way of sending and receiving messages with the highlighted point being that all that is required to access it is an internet connection.
- Anyone can send a fax to your personal fax number. The fax gets “scanned” and delivered as a pdf or other graphical format like .tif of .png so you can easily print it out on any computer.
- If you want to send a fax, you can either use the service’s website to upload documents and send, or simply email your document as an attachment to a personalized email account. The telephone number indicated in the email subject or body is used to send the fax over the service’s own outbound lines. You’ll usually get a confirmation email about status and delivery success.
- Most of the companies offer free trial periods and money back guarantees. There are no sorts of hardware or software involved in the entire process and sending faxes to multiple recipients has never been so easy! A varying range of trial periods are offered with the usual being of 30 days, except fax87 which has a 15 day trial period and MetroFax which offers none at all.
More information regarding internet faxing in general, it is interesting to read the history of faxes.
So if you want to ditch your local fax line from Verizon or Bell South, what do you do next? Whether you are an individual or a business, human nature dictates that you find the best deal that is offered in the market.
Some of the leading companies are: Fax87, efax, Myfax, Ring central, Metrofax, Rapidfax, and Trustfax. While of these companies provide the same services, there are some points you might want to be aware of while making your final decision.
While Fax87, Myfax, Rapidfax and Trust fax has a monthly charge within the range between $4–$10, other companies like efax, Ringcentral and Metrofax are more expensive with charges ranging from $12 to $24. However all the companies provide an annual discount with the exception of Rapidfax and the process of setting up comes absolutely free. The incoming\outgoing limits are also different for the different companies with the maximum being 1000 free incoming/outgoing pages offered by Fax87.
Fax87 also offers the luxury of saving your documents for an unlimited period of time contrary to the policies of other companies. With Fax87 it is also possible to have unlimited people using the same fax number, thus a feature ideal for office purposes and more details about this company can be found at the online fax company site. For the transmission of excess documents, an extra amount is charged, called overage which also varies form company to company. Local toll fees; however are applicable for all transmissions regardless of the company.