Archive for December, 2006

Email hosting for small business companies


Recently, I responded to a question about email hosting for a SME (small-to-medium enterprise) – which comes up again and again in my experience.  Here are 3 recommendations I have given in the past to some of my friends & clients:

 

 


 

>> GOOGLE APPS FOR YOUR DOMAIN< <
While most people love Gmail for personal webmail, they don’t know that Google is venturing into the B2B side with the service (a paid premium version is coming soon). You can have Google manage email for your domain powered by the Gmail platform. You’d get a co-branded sign-in page for your employees (email account holders) and the entire web interface is Gmail powered, with the standard 2+ Gigs space/account, 10MB attachment feature, etc, ability to send “FROM” other email accounts, forwarding options, etc.  You can set-up alias, group lists, etc. It’s all the same Gmail, but your email would be ____@yourdomain.com, not ___@gmail.com. Plus, they don’t attach any annoying signature with an ad like Y!Mail — so your email stays professional-looking as it should. In addition, you get free POP/SMTP services so you can use an email client like Outlook or Eudora, etc from your PC if you wish. I’ve been using it for one the organizations I’m involved with, and happy with the service.     

Along with the email service, Google also gives you group calendars (has neat things like SMS text message reminder alerts, calendar sharing), GTalk IM service, etc which you may or may not take advantage of.

In any event, you may want to sign-up for this regardless of what you end up doing because the TOS (terms of service) indicates that beta customers will get it free beyond the beta even if they charge for it later. So it may be a good back-up to have just in case.

https://www.google.com/a/ — BTW, they have webinars that show case studies and the products in action, so check them out.

 

 

 


 

>> 1&1 INETERNET < <
  The largest registrar on the planet (so they are not going away soon, and it’s tested solution), they are offering some really aggressing plans in the USA (they are dominant elsewhere, but have but recently entered the US landscape in the last 3 years). They offer both plain old hosted email for a buck a month (!) for 5 accounts (1 Gig space each) or Exchange server based email for $7/month/user (cheap!) – plus they give fully legal copies of Outlook 2007. I do a fair amount of referral business for them – enough that I’ve been featured in their reseller ads before. I personally use 1&1. Their web-based interface is not the best/most intuitive/robust, but if you’re looking for pop/smtp services, it’s a solid product and an unbeatable price. Their hosting solution is VERY recommended too. It’s hard to find the balance of price-to-level of service & value as you do with 1&1 for most of their products. FYI, they have a 90-day money back guarantee. Here’s my link to 1and1 discounted services: http://1and1.official-promo.com  

 


 

 

>> PAIR NETWORKS < < 
A second solid hosting company that I use for some of my sites ever since a tech guru that I respect recommended them to me is – Pair Networks. A smaller hosting company that’s dedicated to top-level support and services but note that they are profitable and have no long-term debt, so they aren’t going away anytime soon. They are pretty flexible and again, the service/support has been top notch to date. Their FAQ’s are actually useful and if not, they respond quickly to trouble tickets opened. They don’t offer stand-alone email services that I know of, but you can easily pick the best hosting package for your needs that includes email. Additional boxes only cost a buck each. Reasonable pricing without sacrificing quality. http://pair.com/services/compare.html    

It’s Going To Be a Competitive Christmas Card Season


Today, we received our first Christmas card of the season.  And I think we’re in for a very competitive custom card season — with the advent (nice pun, huh?) of digital cameras and all the different print-on-demand services out there.

Last year I’d say about 1/2 the cards were custom photo cards of some sort featuring their children or the whole family.  This year, I bet that number has gotta be much higher.  We’ll see.  So far, 1 of 1 is a custom greeting card.

Apparently the 4×8 photo cards are the most popular format on Shutterfly.  Their Holiday Cards – allow you to easily create and give unique cards with your favorite pictures. 

4x8 Christmas Photo Card

Here’s one offer I found while researching for our own holiday cards — you get 10 Free custom half-fold glossy greeting cards and envelopes.  Of course you just pay S&H, which is basically nothing.  So you can test out your design and/or create one just for your closest friends or family members…

Secret Internet Explorer Tips – Keyboard Shortcuts You’ll Be Glad To Know About


Today, I have 3 tips that will save you from getting tennis elbow from grabbing that mouse every minute or so when you’re browsing the web.

  1. “REFRESH THE PAGE” KEYBOARD SHORTCUT – Use the F5 key to quickly reload/refresh the website you’re on instead of dragging the mouse to find that refresh double arrow icon on that tiny toolbar.
  2. “TIME TO MOVE ON” KEYBOARD SHORTCUT – Use the F6 key to automatically jump to the address bar and highlight the entire line — thus when you start typing, you’ll just replace what’s up there and easily type in the next website you want to go to.
  3. “GO” KEYBOARD SHORTCUT – I’m still amazed to see so many people type in a URL in the address bar and then go for that mouse to click on the “GO” button to visit the next site.  How about just hitting the “ENTER” key right after you finish typing the URL? (this one is in the “duh, why didn’t I think of that” category of tips).

And here’s an Outlook keyboard shortcut tip:

  • Use the F9 key to automatically SEND/RECEIVE all your email.

Have any neat keyboard shortcuts you use often?  Why not share it with everyone here below in the comments?

e-mail Spam: Where it Came From, and How to Escape It

[By: Beka Ruse]
In 1936, long before the rise of the personal computer, Hormel Foods created SPAM. In 2002, the company will produce it’s six billionth can of the processed food product. But that mark was passed long ago in the world of Internet spam.
Who Cooked This!? (How did it all start?)
The modern meaning of the word “spam” has nothing to do with spiced ham. In the early 1990′s, a skit by British comedy group Monty Python led to the word’s common usage. “The SPAM Skit” follows a couple struggling to order dinner from a menu consisting entirely of Hormel’s canned ham.
Repetition is key to the skit’s hilarity. The actors cram the word “SPAM” into the 2.5 minute skit more than 104 times! This flood prompted Usenet readers to call unwanted newsgroup postings “spam.” The name stuck.
Spammers soon focused on e-mail, and the terminology moved with them. Today, the word has come out of technical obscurity. Now, “spam” is the common term for “Unsolicited Commercial E-Mail”, or “UCE.”
Why Does Bad Spam Happen to Good People?
Chances are, you’ve been spammed before. Somehow, your e-mail address has found it’s way into the hands of a spammer, and your inbox is suffering the consequences. How does this happen? There are several possibilities.
 

Backstabbing Businesses
Businesses often keep lists of their customers’ e-mail addresses. This is a completely legitimate practice and, usually, nothing bad comes of it. Sometimes though, the temptation to make a quick buck is too great, and these lists are sold or rented to outside advertisers. The result? A lot of unsolicited e-mail, and a serious breach of trust.
 

Random Address Generation
Computer programs called random address generators simply “guess” e-mail addresses. Over 100 million hotmail addresses exist – howhard could it be to guess some of them? Unfortunately for many unsuspecting netizens – not too hard. Many spammers also guess at
“standard” addresses, like “support@yourdomain.com”,
“info@yourdomain.com”, and billing@yourdomain.com.
 

Web Spiders
Today’s most insidious list-gathering tools are web spiders. All of the major search engines spider the web, saving information about each page. Spammers use tools that also spider the web, but save any e-mail address they come across. Your personal web page lists your e-mail address? Prepare for an onslaught!
 

Chat Room Harvesting
ISP’s offer vastly popular chat rooms where users are known only by their screen names. Of course, spammers know that your screen name is the first part of your e-mail address. Why waste time guessing e-mail addresses when a few hours of lurking in a chat room can net a list of actively-used addresses?
 

The Poor Man’s Bad Marketing Idea
It didn’t work for the phone companies, and it won’t work for e-mail marketers. But, some spammers still keep their own friends-and-family-style e-mail lists. Compiled from the addresses of other known spammers, and people or businesses that the owner has come across in the past, these lists are still illegitimate. Why? Only you can give someone permission to send you e-mail. A friend-of-a-friend’s permission won’t cut it.
Stop The Flood to Your Inbox
Already drowning in spam? Try using your e-mail client’s filters – many provide a way to block specific e-mail addresses. Each time you’re spammed, block the sender’s address. Spammers skip from address to address, and you may be on many lists, but this method will at least slow the flow.
Also, use more than one e-mail address, and keep one “clean.” Many netizens find that this technique turns the spam flood into a trickle. Use one address for only spam-safe activities like e-mailing your friends, or signing on with trustworthy businesses. Never use your clean address on the web! Get a free address to use on the web and in chat rooms.
If nothing else helps, consider changing screen names, or opening an entirely new e-mail account. When you do, you’ll start with a clean, spam-free slate. This time, protect your e-mail address!
Stay Off Spammed Lists in the Future
Want to surf the web without getting sucked into the spam-flood? Prevention is your best policy. Don’t use an easy-to-guess e-mail address. Keep your address clean by not using it for spam-centric activities. Don’t post it on any web pages, and don’t use it in chat rooms or newsgroups.
Before giving your clean e-mail address to a business, check the company out. Are sections of its user agreement dedicated to anti-spam rules? Does a privacy policy explain exactly what will be done with your address? The most considerate companies also post an anti-spam policy written in plain English, so you can be absolutely sure of what you’re getting into.
Think You’re Not a Spammer? Be Sure.
Many a first-time marketer has inadvertently spammed his audience. The first several hundred complaints and some nasty phone messages usually stop him in his tracks. But by then, the spammer may be faced with cleanup bills from his ISP, and a bad reputation that it’s not easy to overcome.
The best way to avoid this situation is to have a clear understanding of what spam is: If anyone who receives your mass e-mails did not specifically ask to hear from you, then you are spamming them.
Stick with your gut. Don’t buy a million addresses for $10, no matter how much the seller swears by them! If something sounds fishy, just say no. You’ll save yourself a lot in the end.

The Final Blow
The online world is turning the tide on spam. In the end, people will stop sending spam because it stops working. Do your part: never buy from a spammer. When your business seeks out technology companies with which to work, only choose those with a staunch anti-spam stance.
Spam has a long history in both the food and e-mail sectors. This year, Hormel Foods opened a real-world museum dedicated to SPAM. While the museum does feature the Monty Python SPAM Skit, there’s no word yet on an unsolicited commercial e-mail exhibit. But, if all upstanding netizens work together, Hormel’s ham in a can will far outlive the Internet plague that is UCE.

The online world is turning the tide on spam. In the end, people will stop sending spam because it stops working. Do your part: never buy from a spammer. When your business seeks out technology companies with which to work, only choose those with a staunch anti-spam stance.Spam has a long history in both the food and e-mail sectors. This year, Hormel Foods opened a real-world museum dedicated to SPAM. While the museum does feature the Monty Python SPAM Skit, there’s no word yet on an unsolicited commercial e-mail exhibit. But, if all upstanding netizens work together, Hormel’s ham in a can will far outlive the Internet plague that is UCE.
Beka Ruse fights spam as the Business Development Manager at AWeber Communications. Ad tracking, live stats, and a strict anti-spam policy: Automated E-Mail Follow Up From AWeber. http://www.aweber.com/?216618